Catbalogan Running Society

MISSION

To promote running as a means of health and fitness for person of all ages and to foster a sense of community; camaraderie and teamwork within the organization and with other running club.


VISION

1. To support variety of runners and anyone else interested in running. Accommodates and invites everyone both members and non-members to participate in its activities.
2. To educate its members and to foster camaraderie.
3. To encourage runners to contribute to the sport of running and to help carry out the club’s mission by joining as a society member.
4. To encourage and train its members to assist and participate in club functions by volunteering at races and other club activities.
5. Communicate frequently with its members and with the running community as a whole through a variety of communication services.
6. To assist and support with other organization within the community that are associated with its mission.


BY-LAWS

Article I NAME

The name of this organization shall be “Catbalogan Running Society”, hereafter referred to as “CRS”.


Article II OBJECTIVES & PURPOSES

a. CRS is a non-profit & non-political organization. Its objective is to support and encourage running in the City of Catbalogan and to educate the public in its physical and mental benefits.
b. CRS may hold races, lectures, fun runs and do all such other things as may be helpful to generate interest in running.


Article III MEMBERSHIP

Individuals who wish to join in the activities of this organization shall fill-up an application for membership. Members shall be expected to give of their time and services so that the objectives of CRS are achieved. To cooperate with other organization with similar interest outside the City of Catbalogan.

Members shall be bound by these laws, by-laws and other rules governing road runners of Catbalogan and this organization.


Article IV MEMBERSHIP DUES

Each member shall pay dues as determined by the Board of Directors; such dues are payable within the end of the month.

Article V MEETINGS

Section 1. Annual Meeting. There shall be a regular annual meeting of the members of each year on date and at a time and place to be set by the Board of Directors. Notice, thereof, shall be given by an Officer of the members at least five (5) days prior to such meeting.

Section 2. Special Meeting. Meeting of the members maybe called by the Board of Directors or on the request of at least 10% of the members; at least five (5) days notice of such meeting shall be given to the members, along with the time, place and purpose of such special meeting.


Article VI MANAGEMENT

The Catbalogan Running Society will be managed by the Board of Directors, each of whom shall be members of the organization.


Article VII OFFICERS

Officers must be members of Catbalogan Running Society and shall consist of a President, Vice-President, Treasurer and Secretary. Officers are automatically Board Members and may be elected to succeed themselves.

Duties of Officers:

Section 1. President – To preside over meetings, represents the organization in any special meetings and to appoint committees and chairpersons thereof with the advice and consent of the Board.

Section 2. Vice-President – To assume the powers of the President in his/her absence, and to take on special assignments as requested by the President. In the event of a vacancy in the position of the President, the Vice-President shall succeed the President for the unexpired portion of the term.

Section 3. Secretary – To record the minutes at meetings, to keep a file of such minutes and when requested by the President, to accept assignments involving correspondence and the keeping of records. The secretary shall attend all meetings of the Board and meeting of the members. Minutes taken at general membership meetings shall be available to all members.

Section 4. Treasurer – To administer all financial dues and to have authority to sign or disburse necessary appropriations, as directed. The treasurer is required to report the financial condition of the organization at every meeting of the Board. The treasurer shall maintain records of all transactions in a form and manner consistent with standard accounting procedure.

All orders of payment shall be signed by either the President, Vice-President or Treasurer.


Article VIII PROCEDURAL REQUIREMENTS AT MEETINGS

1. Democratic procedure will be followed at all board and membership meeting.
2. A majority vote of the members present at either a board or general membership meeting is necessary to pass ordinary measure.
3. A by-law amendment may be proposed by any member and is voted upon at a meeting of the Board of Directors.


Article IX STANDING COMMITTEES

The Board of Directors is authorized to establish standing committees as needed. Types of standing committees include: Membership, Public Relations, Social, Events and Race Committee.
Article X ELECTIONS

Section 1. Officers. All officers of the organization will be elected at the annual meeting of the organization in the first quarter of each year. Elected officers shall take office at the end of this meeting and served for a term of one year or until their successors are elected or appointed. A vacancy in the position of the President shall be filled by the Vice-President. The vacancy in any other position shall be filled by appointment by the President with the approval of the majority of the Board of Directors and any officer so chosen shall serve until his successor is elected and qualified.

Section 2. Voting. Each member shall be entitled to one vote at the elections. Officers shall be elected by simple majority vote of those present at the annual meeting. Those members present at the annual meeting shall constitute a quorum.

Section 3. Nominations. Nominations shall be presented to the organization before or during the annual meeting.


Article XI REMOVAL FROM POSITION

The Board of Directors, by a three-fourth (3/4) vote of the members, may remove an officer or director from position. Upon receipt of a written petition by at least 15% of the members of the organization requesting that an officer or director be removed from position, the Board shall hold a special meeting within 15 days from receipt of such petition and vote as to whether such officer or director shall be removed from position.


Article XII FINANCES

1. Dues shall be determined by a majority of the Board of Directors and shall be changed more then often than once per year.
2. This is a non-profit organization. Dues, entry fees, and other monies received by the organization will be spent entirely for carrying out the stated purpose of the organization.
3. No part of the earnings of CRS shall be benefited or distributed to its members or private individuals except that CRS shall be authorized to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of its purposes as set forth herein.
4. This organization shall be empowered to participate in fund-raising activities.


Article XIII INDEMNIFICATION

The Officers and Board of Directors of the organization shall be indemnified by the organization against expenses actually and necessarily incurred by them or anyone of them. In connection, with the defense of any action, suit or proceeding to which he or she is made a party by reason of having been a member of the Board of Directors or an Officer of the organization, except in relation to matters in which such Officer or member of the Board of Directors may have been adjudged liable for gross negligence or willful misconduct. The right of indemnification provided herein will come into effect to each officer and member of the Board of Directors at the time such costs or expenses are incurred, and in the event of death, to the personal representatives of such fiduciary.

Article XIV ACTIVITIES

No part of the activities of the organization shall be carrying propaganda, or participating in any political campaign on behalf of any candidate for public office.


Article XV NON-DISCRIMINATION

The organization shall not discriminate on the basis of race, color, age, sex, sexual orientation, religion, national and ethnic origin or physical disability in the administration of its policies and objectives.


Article XVI AMMENDMENTS

Any article contained herein may be amended by two thirds (2/3) vote of the Board of Directors present at any meeting of the Board of Directors at least two weeks in advance of the meeting.